What to Expect After Submitting a Spousal Sponsorship Application in Canada

Last Updated on: 16th August 2024, 09:57 am

Acknowledgement of Receipt (AOR)

The Acknowledgement of Receipt, commonly referred to as the AOR, is an official document or notification from Immigration, Refugees and Citizenship Canada (IRCC) confirming that they have received the spousal sponsorship application. The AOR is a pivotal document in the sponsorship process, as it marks the beginning of the formal review and processing of the application. It serves several critical functions:

• Confirmation of Submission: It reassures the applicant that their application package is complete enough to be considered and has not been lost or overlooked.
• Application Number: It provides an application number that is essential for tracking the progress of the case and for future correspondence with IRCC.
• Legal Status: For applicants sponsoring a spouse from within Canada, receiving the AOR often implies that the sponsored person can remain in Canada legally while the application is being processed, even if their current visa expires during this period.

Typical Timeline for Receiving the AOR After Submission

The timeline for receiving the AOR can vary based on several factors including the completeness of the application, the volume of applications being processed, and specific operational challenges within IRCC. Typically, applicants can expect to receive their AOR within:

• Online Applications: 2 to 4 weeks after submission.
• Paper Applications: 6 to 8 weeks after submission.

This timeline is approximate and can be longer during peak periods or if there are delays in the system due to unforeseen circumstances such as health crises or operational backlogs.

Next Steps after Receiving the AOR

Once the AOR is received, applicants should prepare for the next stages of the sponsorship process, which include:

• Application Processing: Monitoring the application status through the IRCC online portal or via mailed updates. It’s important to respond promptly to any requests for additional documentation or information from IRCC.
• Medical, Security, and Background Checks: The sponsored spouse will be required to undergo medical exams and security checks. These are standard procedures to ensure they meet the health and security criteria for entering and living in Canada.
• Decision: The final decision on the sponsorship application could take several months to over a year, depending on the complexity of the case and the workload at IRCC. During this time, staying informed and maintaining legal status (if applicable) are paramount.

Application Processing Timeline

The processing time for spousal sponsorship applications can vary significantly based on multiple factors, but a general timeline can be anticipated under normal circumstances:

• Inside Canada Class: Processing times for applications submitted from within Canada typically range from 12 to 16 months from the date the application is received.
• Outside Canada Class: While not directly applicable to those sponsoring from inside Canada, it’s noteworthy that applications from outside Canada might have slightly different processing times due to the involvement of consulates and embassies.

It is important for applicants to refer to the latest updates from Immigration, Refugees and Citizenship Canada (IRCC) as these timelines can fluctuate based on changes in immigration law, policy adjustments, or shifts in application volume.

Factors That Can Influence the Processing Time

Several factors can affect how long it takes for a spousal sponsorship application to be processed:

• Completeness of Application: An application that is incomplete or missing necessary documents can face significant delays. It’s crucial to ensure that all forms are correctly filled and all required documents are included before submission.
• Complexity of the Case: Cases that involve complex legal issues, previous immigration history, or require additional investigation can take longer to process.
• Operational Capacity of IRCC: Changes in workload, staffing, and policy at IRCC can also impact processing times. For instance, increases in application volumes or reductions in staff due to budget cuts can cause delays.
• External Events: Events like global pandemics, political instability, or technical issues with processing systems can also affect processing times.

How to Check the Status of the Application Online

Applicants can track the progress of their spousal sponsorship application through several means:

• IRCC Online Portal: The most direct way to check application status is through the IRCC online portal. Applicants will need their application number and personal details to access their case status.
• Email Updates: Applicants who have provided an email address in their application will receive automatic updates when there are changes to their application status.
• Client Support Centre: For specific inquiries or issues that cannot be resolved online, contacting IRCC’s Client Support Centre can provide further guidance and information.

Initial Review by Immigration, Refugees and Citizenship Canada (IRCC)

What Happens During the Initial Review

The initial review by IRCC is the first comprehensive assessment of the spousal sponsorship application. During this phase, IRCC officers perform several key tasks:

• Verification of Completeness: The application is checked for all required documents and forms. Missing or incomplete information can lead to delays or the return of the application.
• Eligibility Assessment: The eligibility of the sponsor is verified, including their financial stability, residency status, and criminal record, to ensure they meet the sponsorship requirements.
• Relationship Validation: Officers assess the genuineness of the relationship between the sponsor and the sponsored spouse. This involves a review of the provided proofs such as communication logs, photographs, joint accounts, and other supporting documents.

Potential Requests for Additional Documentation or Information

During the initial review, IRCC may identify areas where additional information is needed to make an informed decision. Common requests can include:

• Further Proof of Relationship: More detailed evidence to support the claim of a genuine and ongoing relationship.
• Updated Legal Documents: Updated police clearances, medical exams, or financial records that may have expired or were not included in the initial submission.
• Clarifications: Requests for clarification on discrepancies in the application or interview requests to discuss aspects of the case in greater detail.

Importance of Responding Promptly to IRCC Requests

Responding promptly to requests from IRCC is crucial for several reasons:

• Avoid Delays: Timely submission of requested documents or information helps keep the application moving forward. Delays in response can lead to a longer processing time.
• Maintain Eligibility: Failing to respond, or responding inadequately, can lead to doubts about the validity of the application, potentially leading to a denial.
• Demonstrate Commitment: A quick response rate demonstrates the applicant’s commitment and seriousness about the sponsorship, reflecting positively on their overall case.

Background Checks and Security Screening

The background check and security screening are designed to verify the integrity and health of both the sponsor and the sponsored spouse. This process includes:

• Initial Screening: When an application is submitted, IRCC begins with a preliminary check to identify any immediate red flags that could disqualify an applicant.
• In-depth Investigation: If the initial screening is passed, further detailed checks are conducted, involving various national and international law enforcement and security agencies.

Common Checks Performed

The types of background checks and screenings typically include:

• Criminal Background Checks: These are conducted to ensure that the sponsor and the sponsored spouse have no serious criminal convictions that would make them inadmissible under Canadian law.
• Security Screenings: Checks are done to ascertain if there are any ties to organizations or activities that could pose a security threat to Canada.
• Medical Exams: Both the sponsor and the sponsored spouse are required to undergo medical examinations to identify any serious health conditions that might affect public health or result in excessive demand on Canada’s healthcare system.

What to Do If Issues Arise During These Checks

If issues arise during the background checks or security screenings, it’s important to handle them carefully and strategically:

• Consult with a Legal Expert: If a criminal record or security issue is identified, it’s advisable to consult with an immigration lawyer who can provide guidance on potential remedies or appeals.
• Address Health Concerns: If a medical issue is flagged, understanding the implications and exploring possible waivers or treatment plans that can satisfy IRCC’s concerns is essential.
• Provide Additional Documentation: Often, IRCC will request further documentation to clarify or resolve any issues. Prompt and accurate compliance with these requests is crucial.
• Prepare for Interviews: In some cases, IRCC may schedule an interview to discuss the issues identified. Being prepared to clearly and honestly address any concerns during these interviews is important.

The Spousal Sponsorship Interview

Why Some Applicants May Be Called for an Interview

Interviews are not always a standard requirement but can be requested by Immigration, Refugees and Citizenship Canada (IRCC) for various reasons:

• Clarification of Details: If there are discrepancies or unclear information in the application, an interview can help clarify these points directly with the applicants.
• Verification of Relationship: The most common reason for an interview is the need for IRCC to assess the genuineness of the relationship. This is particularly the case if the evidence provided in the application does not sufficiently convince the reviewing officer of the relationship’s authenticity.
• Concerns About Eligibility: If there are concerns about the sponsor’s ability to meet financial obligations or other eligibility criteria, an interview may be used to address these issues.

Overview of the Interview Process and How to Prepare

Interview Process: Typically, both the sponsor and the sponsored spouse will be required to attend the interview, which can be conducted at an IRCC office in Ontario or possibly via a teleconference setup. During the interview, an IRCC officer will ask a series of questions designed to verify the information submitted in the application and to assess the relationship’s authenticity.

How to Prepare:

• Review Your Application: Be familiar with all the details of your application, as you may be asked to discuss any part of it.
• Document Your Relationship: Prepare to present additional documents and photos that weren’t initially submitted but could help substantiate your relationship.
• Practice Common Questions: Consider practicing answers to common questions such as how you met, key dates in your relationship, and future plans.
• Stay Calm and Honest: It’s crucial to remain calm during the interview and answer all questions honestly. Consistency in your answers is key to demonstrating the genuineness of your relationship.

What to expect if an Interview is not required

Not all spousal sponsorship applications will require an interview. If IRCC does not request an interview, it generally means:

• Sufficient Evidence: The submitted documentation and forms have satisfactorily demonstrated the legitimacy of the relationship and eligibility of the sponsor without any significant doubts.
• Streamlined Processing: The application may be processed more quickly if no interview is required, as this step can add several weeks or even months to the timeline.

Decision on the Application

IRCC follows a structured decision-making process to ensure each application is evaluated fairly and thoroughly:

• Review of Documentation and Interviews: IRCC reviews all provided documentation, results from background checks, and information gathered during interviews (if conducted).
• Assessment of Eligibility and Relationship: The core of the decision-making revolves around the sponsor’s eligibility and the genuineness of the relationship. This includes financial stability, adherence to Canadian law, and the authenticity of the marital or partnership relationship.
• Consideration of Admissibility: IRCC also evaluates the admissibility of the sponsored spouse, checking for any issues related to security, criminality, or health that might make them inadmissible to Canada.

Possible Outcomes: Approval, Refusal, or Additional Requirements

The decision on a spousal sponsorship application can result in one of three outcomes:

• Approval: The best-case scenario is the approval of the sponsorship application, allowing the sponsored spouse to receive permanent resident status in Canada.
• Refusal: If the application is refused, IRCC will provide reasons for the decision. Common reasons for refusal include failure to demonstrate the financial stability required of the sponsor, doubts about the genuineness of the relationship, or inadmissibility of the sponsored spouse based on criminal or medical grounds.
• Request for Additional Information or Documentation: Sometimes, IRCC may not be able to make a final decision based on the information provided and may request additional documentation or information. This does not indicate a refusal but simply that more evidence is needed to make a decision.

How the Decision is Communicated to the Applicant and the Sponsor

The method of communication of the decision by IRCC is straightforward:

• Written Notification: Both the sponsor and the sponsored spouse will receive a written decision from IRCC. This notification is usually sent via mail, and if an online application was submitted, the decision might also be updated in the IRCC online account.
• Explanation of Decision: If the application is refused, the written notification will include detailed reasons for the refusal and information on the right to appeal the decision, if applicable.
• Next Steps: For approved applications, the notification will include details about the next steps, such as the process for finalizing permanent resident status and any conditions that must be met.

Next Steps after Approval

What Happens after the Application is Approved

Once IRCC approves the spousal sponsorship application, several key processes are initiated:

• Confirmation of Permanent Residence (COPR): The sponsored spouse will receive a Confirmation of Permanent Residence document. This document includes important information like the date of entry and the conditions of residency. It’s crucial for the sponsored spouse to review this document for accuracy.
• Arranging the Landing Appointment: The sponsored spouse, now approved to become a permanent resident, must arrange a landing appointment with an IRCC officer. This can be scheduled at a local IRCC office in Ontario or at a Canadian port of entry.

Steps to Take to Finalize the Sponsorship

Finalizing the sponsorship involves a few critical steps:

• Preparing for the Landing Interview: During the landing appointment, the sponsored spouse will be required to present their COPR and passport. It’s important to prepare all original immigration documents and any other requested documentation for review.
• Completing the Landing Process: At the landing appointment, the IRCC officer will verify that all conditions have been met and that no circumstances have changed that would affect the sponsored spouse’s eligibility. Once everything is confirmed, the sponsored spouse will be granted entry as a permanent resident.
• Updating Personal Information: If there have been any changes in circumstances or personal information, such as a new address or change in employment, it should be reported to IRCC during this appointment to ensure all records are current.

Overview of the Permanent Resident (PR) Card Issuance Process

The PR card is a vital document that serves as proof of permanent resident status in Canada:

• Application for the PR Card: Typically, the application for the PR card is submitted at the same time as the landing process. The IRCC officer handling the landing will usually initiate the PR card application.
• Processing Time: The standard processing time for a new PR card can range from a few weeks to several months, depending on IRCC’s workload. It’s important to check the current processing times through the IRCC website or contact center.
• Receiving the PR Card: The PR card will be mailed to the address provided by the sponsored spouse during the landing appointment. If the PR card does not arrive within the expected tim

Dealing with Application Refusal

Common Reasons for Application Refusal

Several factors can lead to the refusal of a spousal sponsorship application by Immigration, Refugees and Citizenship Canada (IRCC):

• Inadequate Proof of Relationship: The most frequent reason for refusal is the failure to convincingly demonstrate that the relationship is genuine. IRCC may doubt the authenticity of the marriage or partnership if the evidence provided is insufficient or inconsistent.
• Financial Instability: If the sponsor cannot demonstrate the financial means to support the spouse once in Canada, the application is likely to be refused.
• Inadmissibility of the Sponsored Spouse: Issues such as a criminal record, security risks, or serious medical conditions can render the sponsored spouse inadmissible to Canada.
• Non-compliance with Application Requirements: Failing to complete all required forms accurately or provide the necessary documentation can also result in a refusal.

Options Available After a Refusal

If a spousal sponsorship application is refused, applicants have several avenues they can explore:

• Appeal the Decision: Applicants have the right to appeal the decision to the Immigration Appeal Division (IAD) of the Immigration and Refugee Board of Canada. This must be done within 30 days of receiving the refusal. The appeal process allows the sponsor to present new evidence and argue their case before a judge.
• Reapplication: In some cases, it might be more advantageous to address the reasons for refusal and submit a new application rather than appealing. This is particularly relevant if the initial application had significant gaps or errors that can be rectified.
• Addressing Inadmissibility: If the refusal is due to inadmissibility based on medical or criminal grounds, it may be possible to remedy these issues through appropriate legal or medical channels and then reapply.

Consulting with an immigration lawyer is highly advisable if a spousal sponsorship application is refused.

Assad B.

I'm a fully licensed Immigration Consultant based in Toronto. My goal is to make your immigration journey as smooth and successful as possible. Follow my blog to stay informed on the latest immigration updates, tips, and insights to help you achieve your goals in Canada.